Printing infrastructure is a common source of headaches for companies, and it’s not hard to see why. With a sole reliance on on-site print servers, one office can have hundreds of print queues operating at any given time, leading to complicated dynamics and a wide error margin. And let’s be real—the hassle doesn’t end there.
Not only do you need to ensure that every user has access to these print queues, but also that the necessary drivers are installed locally to communicate with these queues. What’s worse is that these traditional print drivers also need to be installed one by one, with no option for global control.
Being able to simplify and streamline the overall printing process even a bit would be an IT dream come true. But is wanting a more advanced system too much to ask? Are we forever condemned to handling our print jobs like it’s 2002?
We’re here to tell you that no, we’re not. By choosing a cloud-first printing solution, you can propel your company into the modern-day, making IT teams and other teams alike happy. Let’s take a look at how.
If your business has adopted a cloud-based strategy, then the chances are that most of your IT services have moved to the cloud already. This includes popular platforms that your team likely uses on a daily basis like Office 365, SharePoint, Azure AD, and more.
Sadly, what many companies leave behind in their quest for cloud-enabled efficiency is their print infrastructure. And it’s really through no fault of their own—although some players like the now-defunct Google Cloud Services have popularised the concept of cloud printing, it has remained a relatively untapped industry.
One of the reasons for this is that many companies are under the impression that secure cloud printing isn’t possible. Or, if they think it’s possible, they worry that it would cause a massive upheaval to their users and the way they print to the point where the switch wouldn’t even be worth it.
Neither of these assumptions is true—at least they aren’t if you’re strategic about the way you adapt your cloud-first strategy. And if you want to be strategic, you’re going to need HCP.
Yup, another acronym in the tech world. In this case, HCP stands for “Hybrid Cloud Platform.” But what exactly does that mean?
HCP is a true cloud-based print infrastructure solution that eliminates the need for print servers. Instead, your entire print environment is migrated to the cloud, which means that print jobs are deployed from any device with ease. With this highly scalable solution, you can shift capacities depending on business needs.
If you’re concerned about data storage safety with HCP, fear not. Whether you choose to use a private cloud or a public cloud service, with HCP, your print jobs always stay safely behind your own firewall’s protection. This means that it’s only the central management and set up controlled by the cloud—your data is safe and secure.
HCP includes a single print driver which supports all printers and MFPs, which means that you can enjoy seamless operation across all printing manufacturers and operating systems—a positive thing for IT departments that are often dealing with a wide range of equipment.
If you’ve developed a cloud-first strategy before, then you know how quickly your company’s transition can turn into bottom-line savings. In fact, it is estimated that companies can cut costs by up to 30% when they ditch their traditional printing practices. These savings come from a reduction in equipment and a more productive IT team that is free to spend their time tending to more pressing issues.
Think of it this way—when your IT team is busy tending to a printing-related issue, not only is it a use of resources, but it’s also a distraction away from other possible technology.
Switching over to cloud-only printing management is quite simple and painless. Once installation is complete, all management is handled from a central interface. You can decide whether or not you’d like to control this interface yourself or outsource to a trusted partner.
The typical ROI time for HCP users is 6-12 months. However, you’ll likely see an improvement in the quality of your IT team’s experience immediately.
Traditional user printing is a familiar crux for IT departments, with print jobs getting lost and servers breaking down. With your team able to easily print from all kinds of devices to all types of printers, they will be enabled and empowered to handle their print jobs, with no trip to the IT desk necessary.
Plus, with innovative pull printing capabilities, your team members will be in control of exactly when a print document is released, leaving less room for sensitive information to be left in the print tray for all eyes to see.
IT teams are the backbone of any technology company. While they work tirelessly every day (and sometimes at night!) to ensure that a business can operate smoothly, they can most efficiently do their jobs when they have the right tools at their disposal. Finding the perfect print solution for your business isn’t as hard as it seems—it’s HCP.
EveryonePrint aspires to be the #1 cloud platform for print infrastructure, enabling the smoothest transition to the cloud as possible so customers can access intelligent document services in the simplest way.
HCP is the unique Printing Software as a Service (SaaS) solution offered by EveryonePrint. Through HCP, we’ve helped a wide range of companies free up their IT administration’s time and enjoy easy, secure printing that is hosted in either private or public clouds. Get in touch today to receive your free HCP trial and learn how the right cloud printing solution can enhance your company’s operations.